Policy 1000.1

Title: Time Off and Holidays  
Section Time Off and Holidays
Policy #: 1000.1
Modified 7/28/2015 12:46 AM
Procedure:


A. Paid Time Off Hours (PTO)

Because we recognize the importance of time off in providing the opportunity for rest, recreation, and personal activities, PRO grants paid time off hours to its full-time employees. PTO accrues annually as of your anniversary date. The amount of PTO to which you are entitled depends on your length of service as follows:

New hires 40 hours at the start of employment

After 1 year uninterrupted full time service 80 hours

After 3 years uninterrupted full time service 120 hours

After 8 years uninterrupted full time service 160 hours

PTO can be used for personal time, vacation or other reasons including the following:

  1. care for the employee’s child, spouse, parent, or parent of a spouse, who is suffering from a physical or mental illness, injury, or medical condition that requires home care, professional medical diagnosis or care, or preventative medical care;
  2. care for the employee’s own physical or mental illness, injury, or medical condition that requires home care, professional medical diagnosis or care, or preventative medical care;
  3. attend a routine medical appointment or a routine medical appointment for the employee’s child, spouse, parent, or parent of spouse;
  4. address the psychological, physical or legal effects of domestic violence; or
  5. travel to and from an appointment, a pharmacy, or other location related to the purpose for which the time was taken.

PTO can be rolled over and accumulated with a limitation. PRO reserves the right to “cash out” (pay the employee for accumulated hours) an employee’s PTO if PRO determines that an employee’s accumulated PTO is excessive.

B. Paid Time Off (PTO) Scheduling

Paid Time Off may be taken as weekly periods or as individual days as long as the periods chosen are approved in advance based on staffing requirements and other vacation requests. Staffing requirements dictate that no more than two (2) employees can be on paid time off simultaneously. You should submit PTO requests to management at least two (2) months before the date you wish your vacation to begin.

C. PTO Pay

If you wish to receive PTO pay at any time, you must email the Director of Administration with your request.

D. PTO for Terminating Employees

Employees terminating employment for any reason are entitled to payment for all accrued unused PTO hours.

E. Holidays

PRO provides eight (8) hours of holiday pay to all full-time employees who have completed one year of uninterrupted service and all part-time/per diem employees who have completed 2,000 hours of uninterrupted service. This policy applies to the following holidays when you work at least seven (7) hours of that holiday. All holidays will begin and end at midnight unless otherwise noted:

  • New Year’s Day (12/31 from 1600 to 1/1 at 1600)
  • Martin Luther King Day
  • President’s Day
  • Patriot’s Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Columbus Day
  • Veteran’s Day
  • Thanksgiving
  • Christmas Day (12/24 from 1600 to 12/25 at 1600)
  • Your Birthday
  • Holidays falling on a Saturday are normally observed on the preceding Friday.
  • Holidays falling on a Sunday are normally observed on the following Monday.

To be eligible to receive holiday pay, you are required to work your regularly scheduled hours (if any) on the workday immediately preceding and the workday immediately following the holiday.

F. Part-Time Employees and Earned Sick Time.

As of July 1, 2015, part-time employees do not get PTO, but can accrue earned sick time at the rate of 1 hour for every 30 hours worked up to a maximum of 40 hours. A part-time employee can never use more than 40 hours of earned sick time in a calendar year. Accrual of earned sick time begins on the employee’s date of hire. Independent contractors do not accrue PTO.

Earned sick time may be used for the following purposes:

  1. care for the employee’s child, spouse, parent, or parent of a spouse, who is suffering from a physical or mental illness, injury, or medical condition that requires home care, professional medical diagnosis or care, or preventative medical care;
  2. care for the employee’s own physical or mental illness, injury, or medical condition that requires home care, professional medical diagnosis or care, or preventative medical care;
  3. attend a routine medical appointment or a routine medical appointment for the employee’s child, spouse, parent, or parent of spouse;
  4. address the psychological, physical or legal effects of domestic violence; or
  5. travel to and from an appointment, a pharmacy, or other location related to the purpose for which the time was taken.

Use of earned sick time for other purposes is not allowed and may result in an employee being disciplined.

Employees may not use earned sick time if the employee is not scheduled to be at work during the period of use. An employee may not accept a specific shift assignment with the intention of calling out sick for all or part of that shift.

Earned sick time is not payable on termination of employment.

G. Voting Time

PRO encourages all employees to fulfill their civic responsibilities and to vote in all official public elections. Generally, your working hours are such that you will have ample time to cast your vote before or after working hours. However, if you find yourself with insufficient time to vote due to overtime work, etc., please discuss the matter with a supervisor. PRO complies with all applicable voting-time laws.